Meetings and Events

Integrate meetings and events in the travel program to control and optimize the related spend

In most companies, meetings and events remain uncharted territory for savings, although spend often represents 25-40 percent of a total travel and entertainment budget. There are several reasons for this. Meetings and events run the gamut from five-person training sessions to multi-million-dollar trade shows, with a host of large and small gatherings in between. Frequently, procurement and planning are decentralized, with each department or business unit overseeing its own projects. As a result, purchasing is fragmented and few if any contracts with preferred suppliers exist. Furthermore, tracking spend is virtually impossible. More and more companies, however, are reversing the tide and applying the principles of effective travel management to their meetings and events.

JTPL Meetings, Incentives, Conventions and Exhibitions (MICE) segment of tourism caters to such corporate programs tailor-made to suit the client's requirements in any part of the world. The size of the convention, facilities required, competitive pricing, natural attractions, safety and opportunities to shop are some of the factors considered before selecting a MICE destination.

We have a dedicated and experienced team and one of the most inspiring technology-based reservation systems in the world; moreover our sister concern company Spice Creations, one of the best event organizations in India, with years of experience, handles our entire event services and also offers special discounts to all Jetways Clients. We therefore believe our products and services are the best around.

JTPL acts as tourism event producers and planners be it local seminars, national conferences or international conventions. JTPL MICE offers a low-cost, high-value application to its clients worldwide. We are always researching new, creative ideas to incorporate in our JTPL MICE.

We can handle all aspects of a meeting or business events, including site selection, participant registration, organizing transportation, developing agendas, arranging guest speakers, facilitation or entertainment, planning food & beverage functions, audiovisual, etc. all, of course, to your specifications and within your budget.

For clients that have a shorter time frame to work with, we also plan and manage one-day events such as board or investor meetings, educational seminars, awards dinners, grand openings of new facilities, new product introductions, and corporate holiday parties as well.

Whatever the size, venue or length of your event, our management team will personally attend to it, so you can deal with the business of the meeting, not running it. While we are happy to organize unescorted programs, our reputation over the last 2 decades has been built largely on our on-site management and oversight of such events, based on our high standard of client care.

In today's environment, it's not always easy for businesses to motivate and retain their most talented associates. We believe travel is the best incentive reward because, as with cash, the prospect of earning a place on a customized trip to an exciting destination greatly motivates people. But, unlike cash, an incentive trip's value is not quickly spent and forgotten. In fact, studies have shown that travel is the single most popular non-cash incentive reward, and that a travel incentive program can increase sales productivity by as much as 20%.

Our MICE programs are tailor-made. We research our client’s requirements thoroughly and then plan their tours based on our long and diversified experience while utilizing our unique ideas and special settings and venues.

JTPL optimizes your MICE program by:

• Analyzing and understanding MICE spend & organization
• Designing MICE strategy and policy
• Implementing the program and managing the change
• Optimizing processes and technology
• Implementing supplier strategies and negotiations
• Measuring performance and compliance
• Easy access to negotiated airline fares
• Compliance with set corporate travel policies
• Ability to easily manage as well as economize rates and fares
• Setting dedicated fares and rates to specific markets, city pairs or other variables
• Stable and reliable Internet Booking Engine
• 24/7 customer support, customized to specific and geographic need according to your company policy and expectations
• Customizing pricing for special occasions

Facilities available:

• Convention Centres, Conference & Banquet Halls
• Exhibition Centres
• Auditoriums & Stadiums for hosting opening/closing ceremonies & other events
• Accommodation in good 5-star and 4-star hotels
• Restaurants & Bars
• Recreation activities like Golf Course, Yoga & Ayurveda Centre, Discotheque, Sports like Tennis, Squash, Badminton, Health Club with Spa facilities
• Easy accessibility in terms of domestic and international flights